October 9, 2024

Council Meeting Minutes 09-24-2024

Agenda

Minutes

CITY OF SOUTHSIDE
COUNTY OF ETOWAH
STATE OF ALABAMA

The City Council of the City of Southside convened in a regular meeting in Council Chambers at City of Southside City Hall on Tuesday, September 24, 2024. Prior notice of this meeting was given in compliance with Resolution No. 0-035-2005 of the City of Southside, Alabama, and the Alabama Open Meetings Act. Mayor Dana Snyder called the meeting to order at 5:03 p.m., with Councilman Joseph Hutchins leading in prayer.

The following council members were present: Mayor Dana Snyder, Council Members: John Hatley, Keith Clay, Danny Garnett, and Joesph Hutchins. Don Steward arrived at 5:12 P.M. With a quorum being present, the meeting was opened for the transaction of business.

Mayor Snyder asked the council if there were any corrections or additions to the minutes for the regular council meeting held on September 10, 2024. Keith Clay made a motion to approve the minutes, Don Steward provided a second. The Roll Call Vote was ALL AYES. The motion carried.

A Resolution was presented to Reject all bids for the 4-Sail Sun Shade System at Southside Landing per council wishes to amend specifications and re-bid the project. Joseph Hutchins made a motion to approve the Resolution, Danny Garnett provided a second. The Roll Call Vote was ALL AYES. The Resolution was approved.

A Resolution was presented to award the bid for the Community Center Floor Replacement to Foote Brothers Carpet One. The mayor stated that three qualifying bids were received and opened on September 6, at 1:00 P.M. Foote Brothers was the low qualifying bid at $22,634.00, and it was recommended to award the bid. Danny Garnett made a motion to award the bid to Foote Brothers Carpet One. Keith Clay provided a second. The Roll Call Vote was ALL AYES. The Resolution was approved.

An Ordinance was presented to accept amendments to the FY 2023/2024 budget, which were previously presented at the September 10, 2024 council meeting and discussed in detail at the September 12, 2024 budget work session. Keith Clay made a motion to approve the Ordinance. Joseph Hutchins provided the second. The Roll Call Vote was ALL AYES. The Ordinance was adopted.

A Resolution was presented to approve additional street striping in the 2024 paving project on Fowlers Ferry South from Smith Rd. to Pilgrim’s Rest Road for $11,900 from the vendor on the county bid contract. Joseph Hutchins made a motion to approve the Resolution. Danny Garnett provided the second. The Roll Call Vote was ALL AYES. The Resolution was approved.

A Resolution was presented to approve the mayor to enter into an agreement with Etowah E911 for continued dispatch services for City of Southside Fire and Police. Mayor Snyder stated that it would be a 2-year agreement at a cost of $186,441.49 annually to be paid in increments of $15,536 monthly, pending approval of the E911 board at their upcoming September 25, 2024 meeting. Danny Garnett made a motion to approve the Resolution. Joseph Hutchins made the second. The Roll Call Vote was all ayes. The Resolution was approved.

A request was presented to allow the Finance Director to close the existing Firehouse Construction account at Metro Bank. Keith Clay made a motion to approve the request, Danny Garnett provided a second. The Roll Call Vote was ALL AYES. The request was approved.

A request was presented to allow the Finance Director to open a Sanitation Account at Metro Bank. Keith Clay made a motion to approve the request. Danny Garnett provided the second. The Roll Call Vote was ALL AYES. The request was approved.

An Ordinance was presented to approve the FY 2024/2025 budget which had been presented at the September 12 work session, and again at the Special-Called September 19 work session. The General Fund Budget Provides for a total of 7,871,214.25 in anticipated income, with 7,606,004.92 appropriated to departmental budgets, with a difference of 265,209.33. The general fund includes restricted funds, specifically for departments like Library or Sanitation. Non-Restricted Fund Revenues are 5,405,866.75, and expenses from those revenues 5,558,381.65, for a difference of 152,514.90 to come from previous year’s revenue funds for purchase of different items added to the budget in the work session. The street striping approved at this council meeting will be paid from paving funds. Don Steward made a motion to approve the Ordinance to accept the FY 2024/2025 Budget as presented. Danny Garnett provided a second. Roll Call Vote was ALL AYES. The Ordinance was Adopted.

Mayor Snyder made the following announcements:

The next council meeting is October 8, 2024 at 5:00 in council chambers at City of Southside City Hall.

There will be a Public Hearing regarding adoption of the 2021 International building codes at the October 8, 2024 council meeting.

The next planning commission meeting will be October 14 at 6:00 p.m. in council chambers at city hall

Mayor Snyder recognized council members individually for their comments.

Joseph Hutchins brought to the council’s attention a last-minute opportunity for permanent advertisement/support of Southside Athletics on the new Jumbo-Tron, which is expected to be operational at the next home football game, September 27, 2024. He stated that the athletic foundation had offered a discounted rate of $4000.00 for the year due to the season already being underway. This would provide a permanently placed (for the year) city promotion on the back of the digital screen, as well as an advertisement on the digital board. Mayor Snyder stated that she had also been contacted by the athletic foundation. Joseph Hutchins made a motion to add this item to the council agenda, Don Steward provided a second. The Jumbo-Tron ad was added to the agenda.

The council discussed, and were in agreement that it was a good idea to show the City’s support to Southside Athletics. Joseph Hutchins made a motion to do the $4000.00 permanent sign out of the advertising budget. Don Steward provided a second. The Roll Call Vote was ALL AYES. The motion carried.

Joseph Hutchins then made a motion to adjourn, Keith Clay provided a second. The meeting adjourned at 5:24 P.M.

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Dana Snyder, Mayor

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Cindy Beshears, Acting City Clerk